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Notice of Privacy Practices

MEMORIAL HOSPITAL’S NOTICE OF PRIVACY REQUIREMENTS

This Notice of Privacy Practices describes how medical information about you may be used and disclosed and how you may get access to this information. Please read it carefully.

Memorial Hospital and its affiliated facilities (“Memorial”) is dedicated to protecting your medical information. We are required by law to maintain the privacy of your medical information and to provide you with this Notice of our legal duties and privacy practices with respect to your medical information. This Notice applies to all the health information that identifies you and the care you receive at Memorial.  We are legally required to keep your health information private and to notify you of our legal responsibilities and privacy practices that relate to your health information.  We are also required to give you this Notice and to follow the terms of the Notice currently in effect. Please see a list of facilities operated by Memorial and bound by this Notice.

HOW YOUR MEDICAL INFORMATION WILL BE USED AND DISCLOSED

We will use your medical information as part of rendering patient care for treatment, payment or healthcare operations purposes. For example, your medical information may be used by the doctor or nurse treating you, by the business office to process your payment for the services rendered and by administrative personnel reviewing the quality of the care you receive. We may and often do make your records available to medical personnel at other facilities who are providing care and treatment to you, so that they will be aware of your complete medical history as reflected in our medical records system.  Much of your health information is stored electronically, rather than being in paper form. When we use or disclose your protected health information in the ways described in this Notice, we may do so by providing printed copies of your health information or by allowing the authorized person or persons to access the electronic record.  However, whether your health information is in paper or electronic form, we will handle it in compliance with the provisions of this Notice. We may also use and/or disclose your medical information in accordance with federal and state laws for the following purposes:

Appointment Reminders

We may contact you to provide appointment reminders.

Treatment Information

We may contact you with information about treatment alternatives or other health-related benefits and services that may be of interest to you.

Organized Health Care Arrangement

Memorial has an Organized Health Care Arrangement with its medical staff.  1The medical staff consists of credentialed physicians and allied health professionals who have been granted the privilege of using Memorial for the care and treatment of their patients. When using protected health information obtained for treatment of a patient at Memorial and for payment or health care operations related to these services, members of the medical staff will follow this Notice of Privacy Practices. At their private offices, medical staff members will follow their own Notices of Privacy Practices.  A full list of these arrangement can be found on our website at www.gulfportmemorial.com.

Health Information Exchange

Memorial participates in various state and national programs, including the Mississippi Health Information Network, through which your medical information will be accessible to health care providers with whom you may have a treatment relationship, oversight agencies and other entities responsible for compiling health care information. Each participating provider/entity is individually responsible for complying with the HIPAA privacy and security rules with regard to your health information.

Fundraising

We may contact you to raise funds for Memorial. You may elect to opt out of fundraising communications.

Facility Directory

Unless you object, we will include your name, location in Memorial, your condition described in general terms and your religious affiliation in our directory of individuals. The directory information, except for your religious affiliation, will be released to people who ask for you by name. Your religious affiliation may be given to members of the clergy, even if they do not ask for you by name, unless you object.

Family and Friends

Unless you object, we may disclose your medical information to family members, other relatives or close personal friends when the medical information is directly relevant to that person’s involvement with your care.

Notification

Unless you object, we may use or disclose your medical information to notify a family member, a personal representative or another person responsible for your care of your location, general condition or death.

Disaster Relief

We may disclose your medical information to a public or private entity, such as the American Red Cross, for the purpose of coordinating with that entity to assist in disaster relief efforts.

Health Oversight Activities

We may use or disclose your medical information for public health activities, including the reporting of disease, injury, vital events and the conduct of public health surveillance, investigation and/or intervention. We may disclose your medical information to a health oversight agency for oversight activities authorized by law, including audits, investigations, inspections, licensure or disciplinary actions, administrative and/or legal proceedings.

Abuse or Neglect

We may disclose your medical information when it concerns abuse, neglect or violence to you in accordance with federal and state law.

Legal Proceedings

We may disclose your medical information in the course of certain judicial or administrative proceedings.

Comply with the Law

We will share information about you if state or federal laws require it, including the Department of Health and Human Services if it wants to see that we are complying with federal privacy law.

Law Enforcement

We may disclose your medical information for law enforcement purposes or other specialized governmental functions, such as military, national security and presidential protective services.

Coroners, Medical Examiners and Funeral Directors

We may disclose your medical information to a coroner, medical examiner or funeral director.

Organ Donation

If you are an organ donor, we may disclose your medical information to an organ donation and procurement organization.

Research

We may disclose your medical information for certain research purposes if an Institutional Review Board or privacy board has altered or waived individual authorization, or the review is preparatory to research.

Public Safety

We may disclose your medical information to prevent or lessen a serious threat to the health or safety of another person or to the public.

Workers’ Compensation

We may disclose your medical information as authorized by laws relating to workers’ compensation or similar programs.

Business Associates

We may disclose your medical information to a business associate with whom we contract to provide services on our behalf. To protect your medical information, we require our business associates to appropriately safeguard the medical information of our patients.

AUTHORIZATIONS

The following uses and disclosures of your medical information will be made only with your written authorization: (1) most uses and disclosures of psychotherapy notes; (2) uses and disclosures of your medical information for marketing purposes; (3) disclosures that constitute a sale of your medical information; and (4) other uses and disclosures not described in the Notice of Privacy Practices, except as otherwise permitted or required by law. Once you present an authorization to us, you may revoke that authorization in writing at any time except to the extent that Memorial has taken an action in reliance on the use of disclosure as indicated in the authorization. To request a Revocation of Authorization form, you may contact:

Memorial Hospital at Gulfport, 4500 Thirteenth Street, Gulfport, MS 39501

Health Information Management Department, 228-865-3172 or Privacy Officer, 228-865-3178

YOUR RIGHTS REGARDING YOUR MEDICAL INFORMATION

You have the following rights with respect to your medical information:

  • If you pay for a health care item or service out of pocket in full, we will honor your request to restrict certain disclosures of such medical information to a health plan.
  • You have the right to receive notification in the event of a breach of your medical information.
  • You may ask us to restrict certain uses and disclosures of your medical information. We are not required to agree to your request, but if we do, we will honor it.
  • You have the right to receive communications from us in a confidential manner.
  • Generally, you may inspect and copy your medical information. You may request an electronic copy of your record. These rights are subject to certain specific exceptions and you may be charged a reasonable fee for any copies of your medical information.
  • You may ask us to amend your medical information. We may deny your request for certain specific reasons. If we deny your request, we will provide you with a written explanation for the denial and information regarding further rights you may have at that point.
  • You have the right to receive an accounting of the disclosures of your medical information made by Memorial during the last six years or following April 14, 2003. The right to receive this information is subject to certain exceptions, restrictions and limitations.
  • You may request a paper copy of this Notice of Privacy Practices.
  • You have the right to complain to us and/or to the United States Department of Health and Human Services if you believe that we have violated your privacy rights. If you choose to file a complaint, you will not be retaliated against in any way. If you believe your privacy rights have been violated or if you would like further information regarding your rights or regarding the uses and disclosures of your medical information, please contact:

Memorial Hospital at Gulfport
Privacy Officer
4500 Thirteenth Street, Gulfport, MS 39501
or call (228) 865-3178.

This notice is effective as of April 13, 2003.

Revision of Notice of Privacy Practices

We reserve the right to change the terms of this Notice, making any revision applicable to all the protected health information we maintain.  If we revise the terms of this Notice, we will post a revised Notice throughout Memorial, at www.gulfportmemorial.com and will make paper copies available upon request.

Revised December 2018